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Cover Letter For Data Analyst Internship

A cover letter is an important tool to use when applying for a job because it:

  • Introduces you to the prospective employer
  • Highlights your enthusiasm for the position
  • Describes your specific skills and qualifications for the job or internship, and clearly explains why you are a good fit
  • Confirms your availability to start a new position

You should always include a cover letter when applying for a job unless you are specifically told not to by the employer. We recommend that you write a cover letter (aka letter of intent) after you have drafted and tailored your resume or curriculum vitae (CV) for a particular job description. For academic faculty and teaching positions, see cover letter instructions in Masters, Ph.D.'s and Postdocs section. When applying online and limited to uploading one document, you can create a single PDF document that includes both your resume and cover letter.

What to Include in a Cover Letter

Use the cover letter template and planner to get started. When drafting your cover letter, keep the following DO’s and DON’Ts in mind:

Do's

  • Limit the cover letter to one page if possible, unless applying to academic faculty, teaching or research positions.
  • Use the same font and formatting in the cover letter as you use in your resume.
  • You might also want to use the same header in both a cover letter and resume. See header formatting examples.
  • If providing a printed copy, use the same type of paper for both your cover letter and resume. Resume paper can be purchased at the UC Davis Bookstore or at an office supply store.
  • Many tech companies prefer the cover letter not be attached, but uploaded as text in an email with the resume attached.
  • Use formal, professional language in a cover letter. This is true when sending your cover letter as text in an email (above point).
  • Personalize each cover letter to the specific position you are applying to.
  • Address your cover letter to a specific person or the hiring manager whenever possible. If you don’t know their name, use one of the following examples:
    • "Dear Hiring Manager,"
    • "Dear [insert department here] Hiring Team,"
    • "Dear Recruiter, "
    • “Dear Search Committee Chair and Committee Members:” (used for academic teaching positions)
    • "To Whom It May Concern: " Note, this last one uses a “:” not a “,”
  • Check for typos, proper grammar and accuracy.
  • Use spellcheck, but do not rely on it to catch all errors.
  • Have multiple people review your application materials.
  • Make an appointment with an ICC adviser to review your application materials before you apply.

Don'ts

  • Unless told explicitly not to, you should always include a cover letter in your application.
  • Don’t use text abbreviations or emoticons if you are using email.
  • Don’t be too wordy or write just to fill the entire page.
  • Don’t submit a generic “one size fits all” cover letter; tailor your cover letter to fit each position. Thus, none of your cover letters will be exactly the same, though a lot of content will be similar in each.
  • Don’t repeat or summarize your resume in your cover letter. Instead, focus the cover letter on your enthusiasm for the job, excitement about working with that organization, to highlight unique skills that make you qualified for the position and a good fit for the employer.
  • Don’t overuse adjectives or superlatives, especially subjective ones (e.g. “You are the best company in the world” or “I am the most hardworking student intern you will ever meet.”).
  • Quantify when possible. "I've helped organize three club events, including two successful initiatives attended by 25 people" is a better descriptor then "I've helped organize several club events, including a couple successful initiatives attended by many people."
  • Don’t exaggerate your skills or experience.
  • Don’t use UC Davis letterhead, logo, or UC seal in your cover letter. [NOTE: For graduate students and postdocs, some departments allow use of department letterhead for tenure-track faculty applications. Check with your department before using.]

I am applying for an intern position of a data analyst. Could you please give your comments on my cover letter? Thank you very much in advance!

INTERNSHIP APPLICATION

Dear Mr. xxx,
according to the announcement at xxx, you are currently seeking an intern for the office in xxx for the period of three months in summer. As a Master student of Political and Social Sciences in the University xxx, I am highly interested in this placement. In this semester I am expected to take an internship in the field I am interested in. Because I am going to build my career in the area of research and analysis, I would like to develop my skills in working with data. Thus, I am highly motivated to secure an internship position in the area of data management, especially in such an innovative company like xxx. I believe that in xxx I could apply my current skills and experience and, on the other hand, to expand them to assist the company in being successful.

Majoring in Political and Social Sciences has equipped me with the ability to think analytically and critically and provided me with solid knowledge of research and analysis techniques. Though I do not have a degree in Information Technology, I have always been curious about the opportunities provided by a PC. Thus, Excel proved to be indispensible for sociological analysis which I have conducted many times during my studies. I have developed my Excel skills during my professional experience working as a Junior Information Manager in a publishing company issuing regional Yellow Pages in xxx. There I gained first experience in working with software for Customer Relationship Management and developed skills in organising data for comparison from different sources. There was a CRM software program in use created specially for the needs of the Advertising Department. Additionally, I have a decent experience with Microsoft Office Access gained when working for a large jewellery producer in Russia. Being a quick learner, I believe that I will cope with the xxx database used in xxx in a short time.

Thanks to the heavy workload at the University, I have learned to manage my time effectively and to be efficient when multitasking is required. The minimal supervision at the University encouraged me to be initiative and make independent decisions. Since I have studied in multinational environment, I have developed my communication skills in English and German. I believe that knowledge of these languages, as well as my native Russian will facilitate my work at xxx.

Enclosed with this letter is my updated Curriculum Vitae. It shall be my pleasure to provide you with any additional information should you require. I am easily contactable at (tel number) and per e-mail. I really appreciate an interview opportunity with xxx. I am looking forward to hearing from you in the near future.

Thank you for considering my application.
Yours sincerely

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